Three steps from a missed ring to a scheduled dispatch.
No chatbot that says “we’ll get back to you.” A real recovery loop, end-to-end, with your calendar as the source of truth.
Missed Call
Caller hits voicemail while you’re elbows-deep in a compressor. The lead is gone in five minutes unless someone catches it.
Instant Text-Back
We text within 30 seconds, qualify the job in two quick messages, and only pass along the ones worth your dispatch board.
Booked Job
A slot only confirms once your scheduling system says yes. No double-books, no ghost appointments, no awkward callbacks.
Six jobs that quietly drain a contractor's revenue — done.
Not a chatbot that says “we'll get back to you.” Six concrete business outcomes, each on a configured workflow with escalation rules you approve.
Instant text on every missed call
Your tech is on a roof. The phone rang and rang. We text within 30 seconds so the lead never hears silence.
Web-lead qualification
New form fill at 11pm? We ask the five questions your office would, and only hand you a lead worth chasing.
Dormant-list reactivation
Customers who said "not right now" two winters ago. We open the conversation and look for jobs that show up.
Outstanding-estimate follow-up
A quote went out and you never heard back. We nudge politely, twice, and report which ones are still warm.
Reviews after completed jobs
The install is signed off. We ask for the review at the moment the customer is happiest — not six weeks later.
Human escalation, when it matters
Gas smell, frozen pipes, no-heat with a baby in the house — your AI hands the conversation to a person immediately.
You focus on the trucks. We focus on the calls they missed.
A one-week onboarding into your existing phone, scheduling, customer list, and review profile. Then we run — reporting every recovered conversation at the end of the month.
We connect your number, CRM, and calendar
Forwarding rules, scheduling system, customer list, and review profiles — set up in a one-week onboarding.
We run the conversation
Configured AI handles missed calls, new web leads, dormant customers, estimate follow-ups, and review requests — 24/7.
We only book what your calendar confirms
We never claim an appointment is confirmed until your scheduling system confirms the slot. No double-books. No ghosts.
You see the recovered revenue
Every month: calls answered, missed calls recovered, leads contacted, appointments booked, estimates opened back up, reviews won.
One setup, one monthly managed service, one optional campaign.
Transparent, predictable, and built around the work we actually do. Messaging and AI usage are billed separately within reasonable limits — we'll tell you what those are before we start.
One-time configuration of your workflows, escalation rules, and integrations.
- Number forwarding + CRM + calendar integration
- Configured AI workflows reviewed with you
- Emergency escalation rules signed off
- Knowledge transfer: monthly dashboard walkthrough
We run every day. You see the recovery in your monthly dashboard.
- Live coverage on missed calls, web leads, dormant lists
- Estimate follow-ups + post-job review requests
- Human escalation on every emergency trigger
- Monthly dashboard + on-call review call
Optional one-time purge of the customer list you haven’t touched in a year.
- Segmented outreach across your dormant customer base
- Two waves, two weeks apart
- Reply handling included
- Outcome report: re-engaged, jobs booked, revenue recovered
We're a small team that runs this ourselves. Pricing depends on call volume and the number of integrations; the numbers above are the starting point for a typical SoCal home-service contractor.
Compliance isn't a feature we added later.
Every message we send is on a number with documented prior-consent. Every conversation is logged. Every emergency waits for a person, not a script.
Email recaline@polsia.app- ✓TCPATexts only to numbers with documented prior-consent; audience-suppression on opt-outs in real time.
- ✓SMS consent & opt-outsSTOP is honored instantly and on the very first reply — including replies before we ever identify ourselves.
- ✓California contractorsWorkflows respect CSLB licensing context, written-estimate norms, and consumer-protection language.
- ✓Live calendar, real bookingsWe never claim an appointment is confirmed until the scheduling system confirms the slot.
- ✓Emergency escalationTriggers route the conversation to a person in under five minutes and call your on-call number.
- ✓Audit accessYou can read any conversation and export the full transcript — no black boxes.
What contractors ask us before signing on.
Tell us about your missed calls. We'll show you the recoverable revenue.
One short email — your trade, your rough annual revenue, and the phone number you want us to look at. We'll come back with a realistic estimate of what the first month would look like.
Southern California only · HVAC, garage-door, plumbing, electrical, and similar.